Privacy Policy

Last update: 30th August 2020, 8:00 AM CET

You can always see current Privacy Policy on:


u2i Worldwide LLC with the registered office in 78 Fraleigh Street, Red Hook, NY 12571 USA (hereinafter referred to as: "u2i" or "Administrator") aims to maintain its users’ privacy.

By using the RetroTool you are consenting to the disclosures described in and the terms of this Privacy Policy (hereinafter referred to as: "Policy").

u2i process all personal data of its users and other person with the utmost care and diligence for the personal data and keeping it safe. In particular u2i wishes to comply with the terms and conditions of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

u2i is based in USA. Therefore the personal data of RetroTool users’ is processed outside European Union.

Your continued use of our website will be regarded as acceptance of our practices around privacy and personal information. If you have any questions about how we handle user data and personal information, feel free to contact us:

What information do we collect?

Since the use of RetroTool does not require registration, we do not collect your personal data for this purpose, should you choose not to register. We may in this case collect personal data such as your IP address, cookies and data and/or information you post and include on Retrospectives.

However, if you choose to register on RetroTool, you will be asked to provide the following personal data: email address, name, surname, business name of the company (optional) and password and these personal data will be processed by u2i as long as your account is registered on RetroTool. Providing the abovementioned data is mandatory to establish an account on RetroTool.

Personal data of all persons using RetroTool (including the IP address or other identifiers and information collected via cookies or other similar technologies) are processed by u2i if at least one of the following conditions is met:

  1. the data subject has consented to the processing of his/her personal data for one or more specific purposes;
  2. the processing is necessary for the performance of a contract to which the data subject is a party or to take action at the request of the data subject before the conclusion of the contract;
  3. the processing is necessary to fulfill the legal obligation incumbent on us;
  4. processing is necessary to protect the vital interests of the data subject or of another natural person;
  5. the processing is necessary for the performance of a task carried out in the public interest or in the exercise of entrusted public authority;

Processing is necessary for the purposes of legitimate interests pursued by us or by a third party, except for situations where the interests or fundamental rights and freedoms of the data subject, requiring personal data protection, prevail over those interests especially if the data subject is a child. The consent referred to in the first point may also include data processing in the future, if the purpose of data processing does not change. As a rule, we do not carry out automated processing of personal data.

We automatically collect certain information when you visit, use or navigate RetroTool. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about who and when you use RetroTool and other technical information. This information is primarily needed to maintain the security and operation of RetroTool, and for our internal analytics and reporting purposes. Like many businesses, we also collect information through cookies and similar technologies.

The information we collect includes Log and Usage Data. Log and usage data is service-related, diagnostic usage and performance information that servers automatically collect when you access or use RetroTool and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type and settings and information about your activity in RetroTool (such as the date/time stamps associated with your usage, pages and files viewed, searches and other actions you take such as which features you use).

Personal information will not be sold, exchanged, transferred, or given to any other company or third party for any reason whatsoever, without your consent, other than within the frames covered herein. We do not share your information with any third parties except as disclosed herein. We may provide personal information to third parties within our network, as well as to subcontractors and suppliers (who shall be bound by privacy obligations), to assist us providing you with the opportunity to develop RetroTool.

Personal information will not be used or disclosed for purposes other than those for which it was collected, except with your consent or as required by law. We will retain your personal information for as long as necessary to fulfill the purposes for which the information was collected. If your personal information is to be used or disclosed for a different purpose than which it was collected, we will inform you.

u2i does not collect or aggregate information about end user behavior across multiple, different websites that are operated by different users, nor does it use any data for purposes of behavioral advertising. However, u2i may analyze data in the aggregate for purposes of internal research and/or to determine overall trends or metrics concerning how users are engaging with websites, and may report such general trends publicly, without disclosing any data.

Before we show you how we secure your personal data, we must first inform you about the risks to which personal data disclosed to us are exposed. Given the specifics of our work, the basic threats to data processing are: loss of confidentiality, integrity and accountability. As the administrator of personal data, we have identified the following threats in the above-mentioned categories:

  1. disclosure of access passwords and logins to the device on which personal data are processed;
  2. hacking into the system in which the data are stored or system failure by means of which personal data are processed;
  3. failure of email, Internet messenger, cell phone;
  4. unexpected damage to the internet connection;
  5. making unauthorized changes to the content of the document containing personal data;
  6. operating system malfunction;
  7. the use of corruption, blackmail or unlawful threat to extract certain information from selected employees;
  8. hacking into the system - impersonating an authorized user;
  9. using someone else's ID and password;
  10. unauthorized access to the data processing process or to the process of submitting data for processing;
  11. unauthorized leakage of personal data provided to cooperating entities;
  12. use of unlicensed software;
  13. operating system failure or disclosure of a defect in the application software.

We have analyzed the risk of the abovementioned dangers and determined that the danger of occurrence is low. We chose appropriate safeguards for this risk level.

u2i has implemented reasonable security mechanisms to protect personal data that is maintained on servers from loss, misuse and unauthorized access, disclosure, alteration and destruction. However, please keep in mind that no security system is impenetrable. It may be possible for third parties to intercept or access data in spite of these measures. u2i cannot guarantee the security of your information and cannot be held responsible for unauthorized access to Retrospectives.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from RetroTool is at your own risk. You should only access RetroTool within a secure environment.

u2i is also not liable for any personal data you include in RetroTool and Retrospectives nor is liable for any access to Retrospectives of any third person. You bear full liability for any data (including personal data), information and/or other materials you include in RetroTool and Retrospectives. You are also fully liable for making your Retrospectives available to third parties and for any data, information and/or other materials posted in RetroTool and Retrospectives by these persons.

Social Media

RetroTool uses plugins for the social networks of Facebook and Twitter enabling users to share information about RetroTool on Facebook and/or Twitter.

Enabled plugins also collect personal data, such as the User's IP address, and send it to the server of the respective provider, where the data is saved. When the User visits the relevant website, the enabled plugin configures a cookie with a unique identifier. This allows the provider to generate User behavior profiles. Administrator has no influence on the extent to which User data is collected by the relevant provider. For more information on the scope, specifics and purpose of data processing as well as privacy protection rights and options, please refer to the data protection information published by relevant social network providers. This information is available on the following websites:


User may agree to receive a newsletter from us, which contains information on our current offers. To receive our newsletter, you only need to enter your name and email address on RetroTool in the given space. This data will enable us to personalize messages sent to the user. After receiving appropriate confirmation from the user, we will save the user's email address to send him newsletters.

The user may at any time withdraw his consent to send him the newsletter and unsubscribe from it. To report your intention to withdraw your consent contact us.

Do we use cookies?

Yes. Cookies are small files that a website or its service provider transfers to your computer’s hard drive through your web browser (if you allow) that enables the website’s or service provider’s systems to recognize your browser and capture and remember certain information.

The Administrator uses the so-called service cookies primarily to provide the User with services provided electronically and to improve the quality of these services. Therefore, the Administrator and other entities providing analytical and statistical services to him use cookies, storing information or gaining access to information already stored in the User's telecommunications terminal device (computer, telephone, tablet, etc.).

The Administrator also uses cookies for marketing purposes, including in connection with targeting behavioral advertising to Users. For this purpose, the Administrator stores information or gains access to information already stored in the User's telecommunications terminal device (computer, telephone, tablet, etc.). The use of cookies and personal data collected through them for marketing purposes requires the consent of the User. This consent may be expressed through the appropriate configuration of the browser, and may also be withdrawn at any time, in particular by clearing the cookie history and disabling cookies in the browser settings.

If you prefer, you can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies via your browser settings. Like most websites, if you turn your cookies off, some of our services and aspects of our website may not function properly.

Data recipients

In connection with the provision of services, personal data will be disclosed to external entities, including in particular suppliers responsible for operating IT systems, entities providing accounting, legal, auditing or consulting services.

RetroTool is stored on servers run by Google Belgium NV with the registered office in Chaussée d'Etterbeek 180, 1040 Bruxelles, Belgium.

The Administrator reserves the right to disclose selected information about the User to competent authorities or third parties who submit a request for such information, based on an appropriate legal basis and in accordance with applicable law.

Changes to Personal Data Use, Storage & Collection

In the event that RetroTool requires an update to the way they use, store or collect users personal data, they will notify a user using a message posted directly in the application with details of the change and information on any action required.

We do not sell, trade, or otherwise transfer to outside parties your personal information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our website policies (including our Terms of Use and this Policy), or protect ours or others rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

As you browse our website and other websites, online ad networks we work with may place anonymous cookies on your computer, and use similar technologies, in order to understand your interests based on your (anonymous) online activities, and thus tailor more relevant ads to you. If you do not wish to receive such tailored advertising, you can opt out of most companies that engage in such advertising. This will not prevent you from seeing ads; the ads simply will not be delivered through these targeting methods.

Website may contain links to third-party websites. Any access to and use of such linked websites is not governed by this Policy, but instead is governed by the privacy policies of those third party websites. We are not responsible for the information practices of such third party websites.

The Administrator provides the opportunity to contact him using electronic contact forms powered by Intercom. Using the form may require providing personal data necessary to contact user and answer the query. User may also provide other data to facilitate contact or to handle the query. Providing data marked as mandatory is required in order to receive and service the query, and failure to do so results in the inability to service. Providing other data is voluntary. In this case your personal data may be transferred to Intercom (

User’s rights

In some regions (like the European Economic Area), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.

If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

If you are resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here:

If you have questions or comments about your privacy rights, you may email us at:

Changes to our Privacy Policy

You agree that u2i may modify the terms hereof, from time to time, and that your right to access RetroTool is conditioned on an ongoing basis with your compliance with the then-current version hereof. We will notify you of any material revisions or modifications of this Privacy Policy by posting a notice on RetroTool for 30 days following any revisions or modifications hereto. By continuing to use RetroTool following receipt of such notice, you consent to the revised or modified terms hereof.

We strongly recommend that you periodically review this Policy to be informed about how we are protecting your information.

Terms and Conditions

For more information on the extent to which this Policy applies, please visit our Terms of Use establishing the use, disclaimers, and limitations of liability governing the use of our website.

Contacting Us

If there are any questions regarding this privacy policy or you feel that your concerns have not been addressed by this privacy policy you may contact us.